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Background Screening Clearinghouse (CLH)

APD has joined an online statewide background screening system, "The Clearinghouse." The purpose of the Clearinghouse is to provide a single source for background screening results for persons screened for employment or licensure who would provide services to children, the elderly and people with disabilities. It’s a new and more convenient way for APD providers to conduct background screenings on prospective employees.

APD providers are now able to use the Clearinghouse for their background screening requests, starting on May 25, 2015. Providers can now preregister with the system so they will be ready for the big change. This applies to the following types of providers:

  • APD Providers
  • APD Medicaid Waiver Providers
  • APD Developmental Disability Centers
  • APD Consumer-Directed Care Plus (CDC+) Consumers/Representatives

Providers must regsiter with the system before they can make background screening requests. To register, please visit the Instructions to Register page. More details can be found in the User Registration Guide for APD and Medicaid Providers posted below. Preregistration is free of charge. Consumer-Directed Care Plus (CDC+) participants can find more information specific to them on the CDC+ page. Once registered, providers can use the link below to access the system.

Clearinghouse Login: Single Sign-On Portal

Clearinghouse Training and User Guides

User guides are available online at:

In addition, training videos are available to assist new users on how to navigate and retrieve information from the Clearinghouse.

Introduction

How to Search the Clearinghouse and Individual Profiles

How to Initiate a New Screening

How to Add or Edit an Employment or Contract History in the Clearinghouse Results Website (CRW)

How to Initiate an Agency Review in the Clearinghouse Results Website (CRW)

How to Initiate a Resubmission for Screening

Live-Scan Fingerprints

The Clearinghouse includes a list of live-scan vendors that allows users to make an appointment for fingerprinting online. The following information must be presented at the time of screening:

  1. A valid picture ID - Required by the Florida Dept. of Law Enforcement (FDLE).
  2. Agency Identifier (ORI) number  - A number assigned by FDLE.
  3. Live Scan OCA number - A number issued by DCF.

Please contact the nearest DCF office or call the helpdesk at 1 (888) 352-2842 to obtain an ORI or Live-Scan OCA number.

Clearinghouse Help Desk

For questions or help on how to use the Clearinghouse website, please contact:

Department of Children and Families (DCF) Help Desk: 1-888-352-2842
or www.myflfamilies.com/backgroundscreening

Agency for Health Care Administration (AHCA) Help Desk: 1-800-289-7799 Opt. 4
or http://ahca.myflorida.com/MCHQ/  

APD Background Screening Clearinghouse Contacts

Region Regional Contact Information Contact Name
Central  407-245-0440
 Central.providerenrollment@apdcares.org
Debby Little
Priscilla Weeks
Northeast  904-992-2440
 Northeast.providerenrollment@apdcares.org
Rebecca Scales
Roberta Phifer
Cynthia Camplin
Northwest  850-487-1992
  Northwest.providerenrollment@apdcares.org
Nikki Bryan
Rita Hughes
SunCoast  1-800-615-8720
  Suncoast.providerenrollment@apdcares.org
David LePere
Linda Henderson
Southeast  561-837-5564
  Southeast.providerenrollment@apdcares.org
Clausette Devallon
Yvonne Roberts
Southern  305-349-1478
 Southern.providerenrollment@apdcares.org
Hillary Jackson
Kirk Ryon

Consumer-Directed Care Plus (CDC+)

CDC+ consultants, participants, and representatives will have the opportunity to learn how to use the clearinghouse as part of onboard training and at support group meetings. Visit the CDC+ website to register for training and to check the schedules for updates.

CDC+ New Consumer/Representative Training Registration

CDC + New Consultant Training Registration

2015 Training and Support Group Meeting Schedules

Frequently Asked Questions

Please note background screening is just one part of the service application process. Visit APD's Provider Enrollment website for more information.

General Clearinghouse Questions

Clearinghouse Web Portal Questions (Coming soon)

Explanation of Clearinghouse Results



Other Links

Agency for Health Care Administration (AHCA) - Background Screening

Department of Children and Families (DCF) - Background Screening

Background Screening Clearinghouse - (AHCA) - Login Portal

393.0655 Florida Statute - Screening of direct service providers

393.0657 Florida Statute- Persons not required to be refingerprinted or rescreened

408.809 Florida Statute - Background screening prohibited offenses

435.04 Florida Statute - Level 2 screening standards

110.027 Florida Statute   Penalties